Productivity is a crucial aspect of your overall performance, and you will need to find a way to measure and analyze it if you hope to improve it. While it may be a little easier to track productivity in the traditional office, determining the benchmarks for your productivity in a hybrid office can be challenging if you don't know where or what to look.
Here are some guidelines to help you measure and track your productivity in a hybrid office, or office space on demand:
1. Implement a Time Tracking System
You will need to use time-tracking tools designed to keep tabs on how you spend your working hours. It's a great way to determine which of your tasks and projects are the most significant time hogs, and where you are falling short. But you have to use the systems properly, such as using the timers rather than manual entries.
2. Quantify Your Productive Work
Find a way to quantify your productive work in your private office workspace beyond tasks, projects, or hours you spend. This will work for some professions better than others, so you will need to ensure you devise a way that suits yours. For example, you could focus on the number of calls made, clients reached, the sales made, or the lines of code written if you are a software developer, among others.
3. Have a Chart for Task Completion
It should be easy to determine the number of tasks completed if you have quantified your work, and are using a task assignment system, or project management. Your chart will show you the number of jobs completed, how long they took, and when they were completed. For example, you notice that you make more calls during morning hours than afternoon hours. This could be an indication of burnout which you may experience even in virtual offices.
4. Turn to Digital Activity Monitoring Software
You can also switch to a more hands-off approach to measuring and tracking your productivity in a hybrid office or an office space on demand through the use of digital activity monitoring software. The use of the software will take things to the next level because it will shield you from potential weaknesses such as self-reporting bias.
For instance, the digital monitoring system can tell, depending on which service you are using, which sites you visit, the apps you use, and how much you are devoting yourself to productive work in private meeting rooms or virtual offices.
5. Check Your Daily Check-ins
Working in a private office offers flexibility, and you have complete control over the time you report or leave the office. But when it comes to measuring and tracking your productivity, you will need to keep records of your check-ins. This can help you know how much time you spent in the office, and compare it against the number of tasks completed to determine your productivity for the day.
Reasons to Track Your Productivity in Private Workspaces
Tracking your productivity in a private workspace helps you make important decisions regarding your performance, and whether your decision to turn to flexible workspaces is paying off. Here is what you can learn from tracking your productivity:
- Helps you identify the strong and weak links: According to the USDA Farm Service Agency, productivity tracking helps you identify areas you are doing well, and those in which you fall short.
- Removes the need for micromanagement: if you know the areas to improve, you won't need to micromanage yourself, or anybody else.
- Helps you gain better insights into your performance: Measuring and analyzing your productivity helps you to know which tasks consume more time, how many jobs you can complete over a given period, and other performance indicators.
- Saves time and money: Tracking your productivity is a great way to identify and avoid time wasters in the office.
A Co-working Space Can Boost Your Productivity
A co-working space is a great way to improve your productivity compared to working from home where there are too many distractions. A co-working space has fewer distractions or none at all. It allows you to focus entirely on the tasks of the day, hence, improving your productivity.
If you are looking for a co-working space, a hybrid office, or a premium office space on demand, you can partner with us at Quest Workspaces.
We provide private fully furnished private workspaces in a location near you. Please contact us today to start the conversation.
